No. PIII/Gnl/2014-16 21-07-2014.
To
The
Supdt. Of Posts,
Ottapalam
Division
Ottapalam-679101.
Sub:-
Functioning of Offices in the Computerized environment –reg
Sir,
As we know,
the Department is moving fast with the object of IT modernization and envisages
the avenues of IT invasion in our routine works. But the ground realities of
our Division in providing basic needs are pitiable and we regret to note that
the administration has failed in providing such facilities. As a result, staff
is facing incalculable miseries and untold sufferings due to the lack of
adequate facilities. Everybody will agree that Ottapalam Division is very vast
having 55 Sub Offices comprising three Taluks and the needs of the public still
remain to be materialized. The following
are the main issues to be settled at HO:
1)
The
Servers have no capacity to cop up with the huge transactions
2)
Al
l the Computers are of old version without new facilities
3)
Sufficient
Printers required for Counters and back office
4)
Passbook
Printers are not working in SB/SC Counters
5)
High
Speed Printers are not working
6)
No
proper repair mechanism for under taking urgent repair works
7)
Improper
networking, especially in SB/SC Counter.
8)
Proper
space to keep records and vouchers.
The
position of Sub Offices is more miserable than that of HO. There is no UPS to
support the systems during power failure, no printers or scanners and even
stationary also in many Single handed SOs situated in far-flung areas of our
division. The staff confronts with a desperate situation while the divisional
administration observes a neutral and passive attitude. As a supplementary part
of administration and as a responsible trade union having high mandate of the
employees, we have taken up all above issues very seriously with the Divisional
administration many a time in meetings and bilateral dialogues. But the issues
are still remains. The following are the issues to be set right in war foot
manner.
1) All systems of are to be upgraded as are having old version
and are very slow.
2)
Printers are not working properly/
some are beyond repairs: cases of: Cherpalcheri,
Chunangad, Kadambur, Kanniampuram (Passbook Printer), Manisseri, Mkd.College,
Naduvattom (Passbook Printer), Pattambi, Perimbadari, Peringode (Passbook
Printer), Pulasseri, Thiruvazhiyode, Thottakkara, Trithala, Vallapuzha,
3) Scanner problems : Cases of -Agali, Kadambur, Karakurssi, Kudallur
(not installed yet), Kulukkallur, Kuttanad, Lakkidi, Panamanna, Peringode,
Pulasseri, Shornur, SG Press, SK Puram,
Tachampara, Thottakkara.
4) Non functioning of UPS / damage of batteries:
Eg: Ambalapara, Chalavara, Chunangad, Kadambur,
Kalladikode, Kalladipetta, Kanhirapuzha, Karalmanna, Karimba, Kudallur,
Kumaranallur, Kumbidi, Mkd.College, Naduvattom, Perimbadari, Perur-opm,
Pottasseri, SG Press, Thottakkara, Vallapuzha, Vellinali, Vengasseri, and
Vilayur.
5)
Building problems- lease to be
renewed- Case of
: Anakkara, Kanniampuram, Palapuram,
Thottakkara.
6)
Shortage of Staff:
In several Offices, the posts of SPMs are vacant. In some offices, PA
posts are continuously vacant. In all cases manpower is required. The
restriction imposed by the Divisional administration in providing outsiders in
vacant posts may be removed.
The staff at HO is very much
aggrieved and anxious in the snail’s pace of progress of actions regarding
reconstruction of dilapidated Canteen from where they take food and tea during
working hours. As the monsoon has set a speedy and effective action to reconstruct
the building is absolutely essential. The leakage of the HO building is a long
pending issue which also to be attended to with top priority.
Hence, we urge upon the
Divisional administration that steps may be taken on a war foot basis to
mitigate the issues prevailing in our division to restore normalcy. At the same
time we wish to alert the administration that we will not show any reluctance
to resort to trade union action if the grievances mentioned ibid are not
properly redressed.
A line in reply in the
matter is highly appreciated.
Yours faithfully,
Secretary
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