No. P-III/ Gnl/
2013-01 07-01-2013
To
The Superintendent of Posts,
Ottapalam Division,
Ottapalam-679101.
Sub:- Maintenance of form Pa-17
Part 1 & II (SO Account ) in manual form
Sir,
It is noticed
that the Divisional Administration has issued instructions to prepare Pa-17
form (Part 1&2) manually citing a letter No. DDG (Tech).Misc dated 20-11-2012,
received from Directorate, vide No. RC1/Rlgs dated 20-12-2012 addressed to all
Departmental Offices.
At the out set,
this Union wishes to intimate that maintaining
Pa-17 is merely unwarranted and irrelevant in the present set up, even in the
inspection point of view, for the following reasons:
1)
In the present set up , as all the SOs are completely
computerized, any information required will be available in the soft ware, back
up copies, and from the hard copies of
reports.
2)
Before computerization, office copy of daily account
was not prepared and kept on record and therefore copy of account was necessary
to view and inspect the day’s transactions. Now office copy of daily account is
being maintained and available on record in the shape of hard copy. The same
can be available in the system also. Any inspecting officers can verify
accounts easily than previously.
3)
Using the Treasury module there is provision to prepare
“Sub Office Monthly Account “ which reflects all transactions of the month and
is as good as Pa-17 form.
Hence,
considering the above facts, it is requested the Divisional administration not
to insist maintaining of Pa-17 Part 1&II manually hereafter, as our all
Departmental Sub Offices are fully computerized.
An
early action in the matter is solicited.
Yours faithfully,
(Abdul Rahiman T.P)
Secretary
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